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How to Request a Room Reservation in EMS Using InsideSOU - Knowledgebase / Application and Online Services Help / EMS - SOU IT Help Desk

How to Request a Room Reservation in EMS Using InsideSOU

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How to Request a Room in EMS Through Okta

 

  • Picture of what the EMS app looks like in Okta. It has a sort of green arrow pointed up as the logo with the text EMS below it

    • Next you shall want to select My Home

    Picture of the My Home login page when first pulling it up

    • Then you shall want to input your SOU credentials into the fields

      Note

      You will want to use your SOU username and not your email.

    • Afterwards it should return you to the Site Home page, which clicking on Create a Reservation shall be the next step

    Picture of the create a reservation tab highlighted on the left hand side of the EMS page

    • There shall be a list of My Reservation Templates which provide different access to different rooms regardless you shall want to click book now

    Picture of the reservation templates with buttons saying book now and about next to them on the same row

    • The next page should be a fairly noisy page but the important things we want to address is

      • The Date of the event we want to reserve for

      • The Time we want to have the room

      • And finally the Location that we want to access

        • You shall want to click the plus sign Plus.jpg to select a room from the list and enter the number of attendees expected for the event

Picture of the the template with some fields that need filling it namely that of the date, time, and location. They are highlighted in the image as all three can be filled in in the order presented on the left hand side of the page. However, if there is difficulty in doing so there is a search mechanic to find specific rooms that you may be looking for by using the Find A Room search bar towards the middle right of the image and presumably the screen

  • Note

    You may also look for a specific room by using the Find A Room search.

  • We can check over Services to see if there is anything to make use of

  • Lastly if you click on Reservation Details you may fill out information about the event that you are reserving for and then click Create Reservation at the top right of the screen

    • Your reservation will be submitted to the appropriate space manager and you will receive a confirmation email once approved.

Picture of the final section of the reservation making process, namely the 3rd tab has been selected labeled reservation details. Also highlighted is the create reservation button in the top right of the menu. Also highlighted in red are the text fields that are expected to be filled out before being able to create the reservation

 

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